You tell us about your rental, we connect you with local licensed property managers for free, and you compare options and decide whether to hire one.
What OwnerLedger does
OwnerLedger is a free matching service for rental-property owners in the United States. We are not a property management company, real-estate broker, attorney, or accountant, and we do not manage property.
Our role is simple: we help connect owners with licensed, insured property management companies that serve their area and property type. You can learn more about OwnerLedger or start here: get matched.
We give general information only. Property-management rules, license requirements, landlord-tenant law, fair-housing rules, and taxes vary by state and city, so you should confirm details with a licensed property manager and, when needed, a licensed attorney or accountant.
How the matching process works
The process is straightforward:
- You share basic contact and property-intent details, such as your name, phone, optional email, role, property type, number of units, city, ZIP code, and preferred language.
- We review that information and look for participating property management companies that appear to fit your location and rental needs.
- If there is a potential fit, we connect you so you can speak directly with the manager or managers.
- You compare communication, services, fees, and management agreements, then decide whether to hire anyone.
We do not ask for Social Security numbers, bank account numbers, owner financial statements, or tenant background-check data. We only collect the basic contact and property details needed to help with a match.
What happens after you are matched
Once connected, the property manager will explain how they work, what services they offer, and what they charge. Typical services can include marketing the vacancy, consistent tenant screening, lease coordination, rent collection, maintenance coordination, inspections, accounting, and owner statements.
If you are comparing proposals, expect fees to vary by market, property condition, unit count, rent level, and service package. In many markets, monthly management fees often fall around 8% to 12% of collected rent, leasing fees may be about 50% to 100% of one month's rent, and there may also be renewal, setup, inspection, or maintenance coordination charges. These are common ranges, not quotes, and the real number depends on the local market, the property, and the services included.
A good manager should be willing to explain what is included, what is extra, and when charges apply. Ask for everything in writing.
What to check before you hire
You stay in control of the decision. Before signing, verify the manager's license if your state requires one, confirm they are insured, ask for references, and read the management agreement carefully. Our guide on how to vet a property manager can help you prepare good questions.
Watch for clear red flags:
- vague or hidden fees
- undisclosed maintenance markups
- no written management agreement
- no trust accounting
- no license where one is required
- pressure to sign on the spot
You should understand who holds rent funds, how owner statements are delivered, how maintenance approvals work, how repairs are billed, and what happens if a tenant stops paying. If something is unclear, ask again and get the answer in writing.
A note on screening and fair housing
If a manager will screen tenants for you, that screening should be lawful, fair, documented, and consistent. The same criteria should be applied to every applicant.
Managers and owners should follow federal, state, and local fair-housing rules. Those rules can vary by location, so confirm local requirements with a licensed property manager and, when needed, a qualified attorney. Fair treatment is not just a legal issue; it also helps create a more stable rental process.